It’s evident that you are already on the hunt for a perfect webinar platform, and all you need is a little help to find the best webinar software to get on track as the next step.
Don’t worry, you’re in the right place! We have got quite a list of softwares that can ease you of the stress of organising, managing attendees, recording, webinar repurposing and sharing it across your favourite social media channels.
Whether you want to connect with fresh audiences or deepen engagement with your existing community, webinars are hands-down one of the best ways to do it.
🎯 Guess what? More than 70% of marketers are doubling down on webinars this year! It’s the perfect time to jump in and make your mark.
Table of Contents
Best Webinar Software at a Glance (Windows, iOS, MAC)
Take a look to know what each webinar creation software does best for you so that you can spot the perfect fit in seconds.
Customer Support: Webinars can be greatly used in the support domain to help customers get their queries resolved.
S.No | Webinar Software | Best For | StandOut Features | Pricing | G2 Rating |
| 1 | GUDSHO | Hosting live webinars for video marketing and conversions. | Webinar editing, automated recording, repurposing and social media management. | Talk to their experts for pricing plans. | ⭐⭐⭐⭐.5/5 |
| 2 | BigMarker | Hosting webinars to build demand generation. | RTMP streaming and CRM/MAS integrations. | Request for pricing plans. | ⭐⭐⭐⭐.7/5 |
| 3 | Zoom | Collaborative virtual workspace experience. | AI companion 2.0, and workforce engagement management. | Starts at Rs 1,147/month. | ⭐⭐⭐⭐.6/5 |
| 4 | Adobe Connect | Engaging virtual experiences to measure business impact. | Easy backstage collaboration and Weblinks and file share pods. | Starts at $190/month. | ⭐⭐⭐⭐/5 |
| 5 | Microsoft Teams | Engaging virtual experiences to measure business impact. | Interactive emojis and live screensharing. | Starts at Rs 115/ month. | ⭐⭐⭐⭐.4/5 |
| 6 | Webex | Interactive and impactful experiences to reach a global audience. | AI Assistant, AI agent, and real-time translations. | Starts at Rs₹780 /user/month | ⭐⭐⭐⭐.3/5 |
| 7 | GoTo Webinar | AI-powered cloud communications and engagement. | Built-in webcasting services for mid and large-scale events. | Starts at $49/month | ⭐⭐⭐⭐.2/5 |
Which is the Best Free Webinar Software for Beginners? (Easy-Set-up, Auto recording, Repurposing & Integrations)
Are you on a tight schedule? One of these three free webinar software options with recording capabilities could be a suitable choice for you.
1. GUDSHO
Ideal for marketers, businesses and brands looking to build insightful engagement with the audience in 4K HD quality streaming. 5+ video marketing features to help you distribute your recorded webinar content across your integrated social media accounts.
GUDSHO offers a user-friendly interface, built-in editing tool for repurposing, branded virtual studio, support for up to 5,000 attendees, live chat, 8 on-screen guests at a time, analytics, no technical skills required and 24/7 onboarding support to get you started with ease.
2. Adobe Connect
Designed to power business-critical virtual trainings and webinars, this top-tier free webinar platform for marketing has everything you need to scale your events.
With interactive storyboards, a multiscreen dashboard, web links, file-sharing pods, breakout rooms, multidimensional polls and customizable branding, it’s built to support not only webinars but all types of virtual events you plan to host.
3. Zoom
For those looking to take their webinars to the next level with AI-powered webinar tools in 2025, you can go ahead with the Zoom Webinar Software download.
As an AI-first work platform designed for human connection, it enhances your webinars by offering a unique virtual workspace that strengthens customer relationships through custom scenes, breakout rooms, branding, AI agenda planner, engagement tools and integrations with CRM and marketing platforms, all from one place.
7 Best Webinar Software for Marketers 2025 in Top Countries (US, India, UK, Canada, Australia, Germany, Nigeria)
- GUDSHO
- Bigmarker
- Zoom
- Adobe Connect webinar
- Microsoft Teams
- Webex
- GoTo Webinar
1. GUDSHO – Simplified live webinar hosting & Cross-Platform Webinar Marketing in one place!
GUDSHO is a leading paid webinar platform designed for marketers, businesses and brands seeking seamless video marketing and custom social media sharing. With quick, easy setup and automated recording, you can host unlimited webinars for up to 5,000 attendees and repurpose recordings as on-demand videos.
The platform’s personalised studio room and universal branding tools help elevate your webinars, setting your brand apart with a consistent and professional presence.
From real-time engagement via live chat to extended reach through social media integration, GUDSHO simplifies every step of webinar marketing for you.
Features
- Customizable webinar landing pages, email templates and registration forms.
- Ready-to-export lead forms for every webinar.
- Host up to 8 on-screen guests for engaging webinar presentations.
- Automated webinar recording with a built-in video editing tool to repurpose content.
- Integration with 5+ social media platforms for quick content sharing.
- In-depth webinar analytics to optimise future sessions.
Pros
- Public URL sharing allows webinar guests to join within seconds.
- 6+ video marketing features, including video editing, embedding, hosting, lead generation, social media management and team collaboration.
Cons
- No drawbacks have been identified so far.
2. Bigmarker – Top-rated webinar software for modern marketers to drive growth!
Bigmarker is an online webinar software built for marketers, offering professional webinar tools with CRM integration. Suitable for both live and on-demand webinars, the software also lets you host recurring and automated webinars that help you stay connected with your audience even in autopilot mode.
With 15+ pre-defined webinar landing pages, you can capture registrants in minutes and proceed with conversion post-webinars through customizable email invites and keep your audience in the loop. Easily integrate with any webinar or events platforms that include CRMs such as Salesforce, Hubspot and ActiveCampaign and marketing automation systems (MAS), etc, all while hosting webinars seamlessly around the clock.
Features
- Host Webinars online for up to 50,000 Attendees.
- Deliver evergreen, on-demand webinars with just one click.
- Connect with your audience through live Q&A sessions, interactive polls and face-to-face engagement.
- Track performance with real-time analytics dashboards and comprehensive reports.
- Offers exclusive breakout rooms to segment your audience, push attendees into focused discussions and bring them back effortlessly.
Pros
- You can simulcast your live webinar sessions to Facebook, YouTube, LinkedIn, etc.
- Supports presentations with a whiteboard tool to mark up presentations and highlight key points.
Cons
- No video marketing features are available to promote webinar content.
- Very less webinar engagement tools are available.
3. Zoom – Popular virtual workspace with AI-powered webinar tools 2025!
For those into webinar software comparison, Zoom Webinars will likely be on your list. It enables you to broadcast content to large audiences with ease and control. Zoom helps you host simple, secure and reliable webinars that drive audience engagement, promote your brand and deliver business impact through analytics and integrations with marketing systems.
You can easily create a webinar without expertise by getting instant help from an AI companion to generate messages and images for faster webinar promotions. Extend your content’s reach by repurposing webinar recordings and improve their long-term value by showcasing your product with actionable elements that drive better conversions.
Features
- Host webinars up to 30 hours long for up to 1 million attendees in one stream.
- Branded virtual studio room with backgrounds, wallpaper and name tags.
- Simulive your webinars with RTMP to multiple social platforms at once.
- Built-in event capabilities like badge printing, venue map sharing and virtual check-ins.
- AI agenda planner and companion to get started with webinar streaming.
Pros
- Simple registration pages for quick and easy sign-ups.
- Enhanced attendee networking with customizable profiles and lobby chat.
Cons
- No webinar marketing features available.
- Very less webinar repurposing tools.
4. Adobe Connect – Most engaging webinar software for lead generation & lasting impressions.
Delivering an ideal virtual webinar experience, Adobe Connect is one of the leading webinar software platforms that enables you to engage a global and diverse audience. Its flexibility, interactive storyboards and support for demand generation beyond live events make it easy to create and engage the audience with evergreen webinar content through recordings.
With the ability to host webinars for up to 300 attendees, the platform offers dedicated pods for sharing links and files before, during and after live sessions. Personalised pods allow you to design your webinar layout by customising elements like name, position, and size, which turns your webinar storyboards into engaging and interactive experiences.
Features
- Create personalised account and event URLs with your business domain name.
- Customisable banners, logos and colours for login and administrative pages.
- Webinar studio room with visual aesthetics, background images and wallpapers.
- Built-in integrations with CRM to track conversions by campaign.
- Add Images, multimedia files, interactive courses, polls, quizzes, chats or notes to webinar layouts.
Pros
- 20+ host licenses to manage webinars effectively with teams.
- Offers unlimited cloud storage to save your recordings.
Cons
- No webinar video marketing features available.
- Very less webinar engagement features are available.
5. Microsoft Teams – The best free webinar software to connect & collaborate virtually!
Microsoft Teams is one of the standard webinar software choices used by businesses and organisations worldwide to connect with audiences through engaging webinars and events, supporting up to 1,000 participants. You can integrate over 10 additional apps to suit your business needs, including Microsoft Bookings, Planner and Forms.
With a quick and easy setup, you can customise webinar registrations to match the unique goals of your brand and business. It offers the best tools for lead generation, like easy event set up, admit attendees, spotlight presenters and easy management of breakout rooms during every webinar session.
Features
- Customisable options for themes, configurations and presenter bios.
- Supports up to 10 co-organisers to manage your team’s account.
- Brand your event with a banner, logo, theme and colour scheme.
- Personalise your registration page, webinar emails and presenter bios.
- Automated confirmation and cancellation emails include your organisation’s name for easy recognition.
Pros
- Engage viewers with CART and real-time captioning and live transcriptions.
- Know more about your attendees with custom questions and terms & conditions to obtain consent.
Cons
- No video marketing features available.
- Very less webinar features.
6. Webex – One of the best AI webinar platforms for product demos & virtual events!
Webex is one of the most sought-after scalable webinar hosting platforms, enabling interactive experiences for up to 100,000 attendees and reaching global audiences with real-time translation in over 100 languages. Deliver virtual webinars with confidence, practice before presenting, simplify webinar management and set up the stage for success.
Easily integrate with everyday marketing tools like Miro and Slido, making it one of the best webinar software for small businesses. You can also effortlessly host large-scale virtual events in minutes to a vast audience and use the recording for various promotional purposes after revamping it.
Features
- Interactive elements like Q&A, live polling, chat, emoji reaction and gesture recognition.
- Present like a pro with an immersive presentation and share your content.
- Prestation rehearsal with co-panellist before going live.
- Meet face-to-face with your audience through an interactive video conferencing solution.
- Make your online meeting interactive with 6 types of polling and Q&A.
Pros
- Multiple webinar streaming options with closed captions and translation.
- Branded virtual event hub agendas, sessions, community building and attendee engagement.
Cons
- No video marketing features available.
- It has expensive pricing plans.
7. GO TO – Hassle-free webinar software to grow your business of any size!
Seeking a solution to easily set up a one-time online event, schedule a series or create on-demand experiences using pre-recorded webinars, the GoTo webinar software lets you do it effortlessly to upto 3,000 attendees. Easily customise and personalise each session with branding elements like colours, logo, themes and images for instant recognition by attendees.
Make every webinar interactive with Q&A, polls and live results, enabling real-time feedback and valuable insights. The software offers a simple app download for webinars, making it one of the easiest and most beginner-friendly webinar platforms available.
Features
- You can add up to 6 organisers, presenters or panellists to the webinar.
- Easily automate invites, reminders and follow-ups for pre and post-webinar engagement.
- Track viewer engagement and measure various other key webinar performance metrics with downloadable reports.
- Track leads by integrating your CRM, MS and favourite apps.
- Track engagement, performance and NPS all from one dashboard.
Pros
- A source tracking feature is also available to identify which platform drove the most sign-ups.
- Offers custom registration forms and custom quizzes to gather registrant info.
Cons
- The platform offers very few webinar engagement features.
- There are no webinar repurposing or video marketing features available.
What are the Key Evaluation Criteria for a Webinar Software?
Here is the checklist that you need to fill in to do a meticulous evaluation process yourself so that you can finalise the right platform.
See how many of the criteria are getting ticked.
Note: Make sure it aligns with the user’s distinct needs, goals and demands.
Criteria Checklist | Yes✅/No❌ |
| Webinar Features and Functionality | Yes✅/No❌ |
| Attendees Limit | Yes✅/No❌ |
| Free plans & Free trial | Yes✅/No❌ |
| Ease of Use | Yes✅/No❌ |
| Studio customization process | Yes✅/No❌ |
| Cost effective | Yes✅/No❌ |
| Interactive elements | Yes✅/No❌ |
| Video Marketing & Networking | Yes✅/No❌ |
| Cybersecurity & privacy | Yes✅/No❌ |
| Technical support | Yes✅/No❌ |
| Integration | Yes✅/No❌ |
| In-depth Analytics & Reports | Yes✅/No❌ |
| Webinar Branding | Yes✅/No❌ |
| Customizable Webinar Pages | Yes✅/No❌ |
| User Reviews & Ratings | Yes✅/No❌ |
| 24*7 Customer Support | Yes✅/No❌ |
How to Pick the Best Webinar Software for Marketers?
For those still searching, what is the best free webinar tool for marketers? Here is how you pick one. Look for the following criteria before you get your hands on the right software,
- Define your webinar goals.
- Prioritise ease of use and set up.
- Look for Marketing-focused features.
- Check for webinar repurposing tools.
- Analyse the engagement and interactive tools.
- Check for detailed analytics and reporting.
- Look for scalability features.
- Compare free & paid platforms with pricing plans.
We hope you find the right evergreen webinar software that enables you to stream successful webinars even on your first attempt.
The best way to do this is by testing the software using a free trial, which gives you a clear idea of how each of the webinar platform works.
So choose the right one that best fits your needs and get started in minutes!
Recommended Reading
Frequently Asked Questions
A webinar platform is a software application for creators and businesses to host online conferences, live webinars, workshops and seminars.
Besides giving recording and hosting options, some platforms offer tools like Q&A sessions, live polls, reminders, real-time chats, and much more for boosting audience engagement.
Plus, they serve a variety of purposes, like marketing products, conducting company or business meetings, training sessions, educational guides, sales presentations, and more.
Now, let us focus on why one should use a webinar platform for an electrifying narrative experience.
First, pick out a professional webinar platform (e.g. GUDSHO, Zoom) and define the topic, date, and registration page for the Webinar.
Then make slides, demos and interactive polls – and work out technical curves with co-hosts or guest speakers.
Promote your webinar in your email campaigns, social media, and on your website two weeks before the webinar to drive registrations.
Early on event day, log in to test audio/video, meet attendees in the waiting room and use Q&A and polling to keep attendees engaged.
Final step: record the session for on-demand access & review analytics for future improvements.
When selecting a webinar platform, look for ease of use and a simple-to-use interface for scheduling and hosting.
Seek out robust webinar engagement features like live polls, Q&A, breakout rooms, etc.
Look for secure, scalable streaming with branding and custom registration pages to match your brand’s identity.
For attendance, engagement, and conversion metrics you need deep analytics and reporting features.
And third, verify integrations with your CRM and marketing automation systems for follow-up workflows.
To join an online webinar click the joining link the host provides.
When asked, download the app or directly join via your web browser – no installation is usually required.
Fill in your name, email, and any access code from the invitation.
Grant camera and microphone permissions if you plan to speak or record yourself doing so.
Wait until the host admits you to the virtual lobby and then start interacting.
Webinar analytics show you when attendees joined/dropped in, poll responses, and question volume – so you can adjust presentation pacing and content focus.
Tracking registration-to-attendance conversion rates reveals how well your promotion worked.
Learn which segments of your audience remain engaged to tailor follow-up communications and nurture them.
Detailed analytics on lead forms and post-webinar actions enable revenue attribution and ROI calculations.
Engage attendees in discussion by starting with a poll or icebreaker question.
Use live Q&A throughout instead of only at the end, you can even ask your attendees to submit questions as they come up.
Include interactive elements like quizzes or clickable on-screen annotations to maintain the same level of energy.
Encourage active participants with incentives such as downloadable guides or contest entries. Also remember to call attendees by name in your question time to show inclusion.
GUDSHO’s 14-day free plan includes unlimited video hosting via a global CDN for uninterrupted streaming.
You can create branded registration pages and hold live webinars with basic to unlimited attendees.
Also, the embedded player enables on-site playback and lead capture forms for collecting attendee data.
Finally, you get basic analytics on attendance, engagement rate, watch duration, and drop-off points.
The host control panel for most webinar platforms has a record button on it – just click “Record” before you go live to capture speaker video, screen shares, and chat or Q&A interactions.
The platform recording the webinar after the session ends to make it available for download or embedding as on-demand content.
Get plenty of storage for uninterrupted sessions and also inform your attendees that the session is being recorded for compliance and transparency.
Professional audiences typically draw the greatest numbers mid-week mornings – Tuesdays through Thursdays from 10-11 AM local time.
Consumer markets that check in during their breaks might use lunch-hour slots (12-2 PM). Evening hours (6-8 PM) can capture global and B2C viewers.
Always test best timing for webinar with the right audience and use your platform’s historical engagement data to refine scheduling decisions.
This may vary for your business and target audience.
8 Comments
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This list is a fantastic guide for anyone searching for the perfect webinar hosting platforms! With so many options available, it’s great to see a breakdown of features, integrations, and ease of use. A platform that offers high-quality streaming and interactive tools can truly elevate audience engagement. Excited to explore these recommendations—thanks for sharing!
Choosing the right platform to host webinars can be overwhelming, but this list makes it so much easier! Love how these options offer engagement tools, seamless recording, and high-quality streaming. The future of online events looks bright—thanks for the helpful roundup!
Hosting a successful online event shouldn’t be complicated, and this list proves it! Finding the easiest webinar platform can make all the difference in delivering a seamless experience. Great breakdown of features—this makes choosing the right one so much simpler!
Great roundup! I’ve been exploring different webinar platforms for our upcoming virtual events, and this list really helped narrow things down. Love that you included tools with strong recording features—it’s such a game-changer for repurposing content. Thanks for putting this together!
Such a helpful comparison! Choosing the right webinar platform can be overwhelming, but this blog breaks it down clearly with the pros, features, and pricing. Really appreciate the practical insights—it’s a great starting point for anyone exploring webinar tools
Perfect timing. we’re planning our first webinar series and I had no idea there were this many options. Thanks for making the decision a little easier!
Appreciate this roundup! Been using Zoom for a while but looking for more customizable webinar options. Didn’t realize there were so many solid alternatives out there. Bookmarking this for a deeper dive later. Keep up the awesome content!
This list is a great starting point for anyone looking to choose a webinar platform. I appreciate the inclusion of both well-known and emerging tools. It would be helpful to have more details on the pricing and unique features of each platform to make a more informed decision.